Self-Archiving Journal Articles: A Case Study of Faculty Practice and Missed Opportunity

Abstract:  Carnegie Mellon faculty Web pages and publisher policies were examined to understand self-archiving practice. The breadth of adoption and depth of commitment are not directly correlated within the disciplines. Determining when self-archiving has become a habit is difficult. The opportunity to self-archive far exceeds the practice, and much of what is self-archived is not aligned with publisher policy. Policy appears to influence neither the decision to self-archive nor the article version that is self-archived. Because of the potential legal ramifications, faculty must be convinced that copyright law and publisher policy are important and persuaded to act on that conviction.

Automatically Determining Versions of Scholarly Articles | Rothchild | Scholarly and Research Communication

Abstract:  Background: Repositories of scholarly articles should provide authoritative information about the materials they distribute and should distribute those materials in keeping with pertinent laws. To do so, it is important to have accurate information about the versions of articles in a collection.

Analysis: This article presents a simple statistical model to classify articles as author manuscripts or versions of record, with parameters trained on a collection of articles that have been hand-annotated for version. The algorithm achieves about 94 percent accuracy on average (cross-validated). Conclusion and implications: The average pairwise annotator agreement among a group of experts was 94 percent, showing that the method developed in this article displays performance competitive with human experts.

Rationale for Requiring Immediate Deposit Upon Acceptance – Open Access Archivangelism

There are multiple reasons for depositing the AAM (Author Accepted Manuscript) immediately upon acceptance:

1. The date of acceptance is known. The date of publication is not. It is often long after acceptance, and often does not even correspond to the calendar date of the journal. 2. It is when research is refereed and accepted that it should be accessible to all potential users.  3. The delay between the date of acceptance and the date of publication can be anywhere from six months to a year or more. 3. Publishers are already trying to embargo OA for a year from date of publication. The gratuitous delay from acceptance could double that. 4. The date of acceptance is the natural date-stamp for deposit and the natural point in the author’s work-flow for deposit. 5. The AAV at date of acceptance is the version with the least publisher restrictions on it: Many publishers endorse making the AAM OA immediately, but not the PV (Publisher’s Version). 6. Having deposited the AAM, the author can update it if and when they wish, to incorporate any copy-editing and corrections (including the PV). 7. If the author elects to embargo the deposit, the copy-request button is available to authorize the immediate automatic sending of individual copies on request. Authors can make the deposit OA when they choose. (They can also decline to send the AAM till the copy-edited version has been deposited — but most authors will not want to delay compliance with copy requests: refereed AAMs that have not yet been copy-edited can be clearly marked as such.) 8. The acceptance letter provides the means of verifying timely compliance with the deposit mandate. It is the key to making the immediate-deposit policy timely, verifiable and effective. And it is the simplest and most natural way to integrate deposit into the author’s year-long workflow. 9. The above timing and compliance considerations apply to all refereed research, including research published in Gold OA journals. 10. Of the 853 OA policies registered in ROARMAP 96 of the 515 OA policies that require (rather than just request or recommend) deposit have adopted the immediate-deposit upon acceptance requirement

Below are references to some articles that have spelled out the rationale and advantages of the immediate-deposit requirement.

Stevan Vincent-Lamarre, Philippe, Boivin, Jade, Gargouri, Yassine, Larivière, Vincent and Harnad, Stevan (2016) Estimating Open Access Mandate Effectiveness: The MELIBEA ScoreJournal of the Association for Information Science and Technology (JASIST) 67(11) 2815-2828  Swan, Alma; Gargouri, Yassine; Hunt, Megan; & Harnad, Stevan (2015) Open Access Policy: Numbers, Analysis, EffectivenessPasteur4OA Workpackage 3 Report. Harnad, Stevan (2015) Open Access: What, Where, When, How and Why. In: Ethics, Science, Technology, and Engineering: An International Resourceeds. J. Britt Holbrook & Carl Mitcham, (2nd edition of Encyclopedia of Science, Technology, and Ethics, Farmington Hills MI: MacMillan Reference)   Harnad, Stevan (2015) Optimizing Open Access PolicyThe Serials Librarian, 69(2), 133-141   Sale, A., Couture, M., Rodrigues, E., Carr, L. and Harnad, S. (2014) Open Access Mandates and the “Fair Dealing” Button. In: Dynamic Fair Dealing: Creating Canadian Culture Online (Rosemary J. Coombe & Darren Wershler, Eds.)

Back to Grey : Disclosure and Concealment of Electronic Theses and Dissertations

Abstract: The open access principle requires that scientific information be made widely and readily available to society. Defined in 2003 as a “comprehensive source of human knowledge and cultural heritage that has been approved by the scientific community”, open access implies that content be openly accessible and this needs the active commitment of each and every individual producer of scientific knowledge. Yet, in spite of the growing success of the open access initiative, a significant part of scientific and technical information remains unavailable on the web or circulates with restrictions. Even in institutional repositories (IRs) created to provide access to the scientific output of an academic institution, more or less important sectors of the scientific production are missing. This is because of lack of awareness, embargo, deposit of metadata without full text, confidential content etc. This problem concerns in particular electronic theses and dissertations (ETDs) that are disseminated with different status – some are freely available, others are under embargo, confidential, restricted to campus access (encrypted or not) or not available at all. While other papers may be available through alternative channels (journals, monographs etc.), ETDs most often are not. Our paper describes a new and unexpected effect of the development of digital libraries and open access, as a paradoxical practice of hiding information from the scientific community and society, while partly sharing it with a restricted population (campus). The study builds on a review of recent papers on ETDs in IRs and evaluates the availability of ETDs in a small panel of European and American academic IRs and networks. It provides empirical evidence on the reality of restricted access and proposes a model of independent variables affecting decisions on embargo and on-campus access, together with a table of different degrees of (non) open access to ETDs in IRs. The paper builds on a study conducted in Lille between January and April 2013 (Schöpfel & Prost 2013) and contributes to a French-German survey on ETD embargoes carried out by the Institute for Science Networking at the University of Oldenburg and the University of Lille.

The Landscape of Research Data Repositories in 2015: A re3data Analysis

“This article provides a comprehensive descriptive and statistical analysis of metadata information on 1,381 research data repositories worldwide and across all research disciplines. The analyzed metadata is derived from the re3data database, enabling search and browse functionalities for the global registry of research data repositories. The analysis focuses mainly on institutions that operate research data repositories, types and subjects of research data repositories (RDR), access conditions as well as services provided by the research data repositories. RDR differ in terms of the service levels they offer, languages they support or standards they comply with. These statements are commonly acknowledged by saying the RDR landscape is heterogeneous. As expected, we found a heterogeneous RDR landscape that is mostly influenced by the repositories’ disciplinary background for which they offer services.”

Opening Doors with Open Data | UWire

“Stores of data are growing so quickly that we now create as much data in two days as the entirety of mankind did up until 2013. Now that we have the power to collect data, what are we doing with it?”

Budapest Open Access Initiative | Open Access: Toward the Internet of the Mind

“On February 14, 2002, a small text of fewer than a thousand words quietly appeared on the Web: titled the “Budapest Open Access Initiative” (BOAI), it gave a public face to discussions between sixteen participants that had taken place on December 1 and 2, 2001 in Budapest, at the invitation of the Open Society Foundations (then known as the Open Society Institute)….Wedding the old – the scientific ethos – with the new – computers and the Internet – elicited a powerful, historically grounded synthesis that gave gravitas to the BOAI. In effect, the Budapest Initiative stated, Open Access was not the hastily cobbled up conceit of a small, marginal band of scholars and scientists dissatisfied with their communication system; instead, it asserted anew the central position of communication as the foundation of the scientific enterprise. Communication, as William D. Harvey famously posited, is the “essence of science,” and thanks to the Internet, scientific communication could be further conceived as the distributed system of human intelligence….”