“Abstract. INTRODUCTION In many disciplines grey literature, or works that are more ephemeral in nature and are not typically published through traditional scholarly channels, are heavily used alongside traditional materials and sources. We were interested in the type and frequency of grey literature in subject databases and in North American institutional repositories (IRs) as well as what disciplines use grey literature. METHODS Over 100 subject databases utilized by academic researchers and the IRs of over 100 academic institutions were studied. Document type, search capabilities, and level of curation were noted. RESULTS Grey literature was present in the majority (68%) of the literature databases and almost all IRs (95%) contained grey literature. DISCUSSION Grey literature was present in the subject databases across all broad disciplines including arts and humanities. In these resources the most common types of grey literature were conference papers, technical reports, and theses and dissertations. The findability of the grey literature in IRs varied widely as did evidence of active collection development. CONCLUSION Recommendations include the development of consistent metadata standards for grey literature to enhance searching within individual resources as well as supporting future interoperability. An increased level of collection development of grey literature in institutional repositories would facilitate preservation and increase the findability and reach of grey literature….”
Abstract: As universities recognize the inherent value in the data they collect and hold, they encounter unforeseen challenges in stewarding those data in ways that balance accountability, transparency, and protection of privacy, academic freedom, and intellectual property. Two parallel developments in academic data collection are converging: (1) open access requirements, whereby researchers must provide access to their data as a condition of obtaining grant funding or publishing results in journals; and (2) the vast accumulation of “grey data” about individuals in their daily activities of research, teaching, learning, services, and administration. The boundaries between research and grey data are blurring, making it more difficult to assess the risks and responsibilities associated with any data collection. Many sets of data, both research and grey, fall outside privacy regulations such as HIPAA, FERPA, and PII. Universities are exploiting these data for research, learning analytics, faculty evaluation, strategic decisions, and other sensitive matters. Commercial entities are besieging universities with requests for access to data or for partnerships to mine them. The privacy frontier facing research universities spans open access practices, uses and misuses of data, public records requests, cyber risk, and curating data for privacy protection. This Article explores the competing values inherent in data stewardship and makes recommendations for practice by drawing on the pioneering work of the University of California in privacy and information security, data governance, and cyber risk.
“Analysis & Policy Observatory (APO) is an award-winning, open access knowledge hub and information service providing easy access to policy and practice research and resources.
APO makes policy research visible, discoverable and usable.
Established in 2002 at Swinburne University of Technology in Melbourne, APO is a not-for-profit collaborative knowledge infrastructure and web platform working with partners from universities and organisations across Australia, New Zealand and beyond.”
“A partnership of the American Folklore Society and the Indiana University Libraries, Open Folklore is a scholarly resource devoted to increasing the number and variety of open access resources, published and unpublished, that are available for the field of folklore studies and the communities with whom folklore scholars partner….”
Abstract: This paper describes the transition to Open Access and its implications on grey literature resources. In this paper we will present current Open Access models, known as “offsetting deals”, which main intention is to avoid “double dipping”. This part will also review the role of library consortia in this process, as well as current Open Access policies in Europe. The second part of this paper will explore the role of grey literature in transition process to Open Access. Grey literature is an important source of original research and up to date information, although the lack of peer review and formal publication standards must be taken into account during an evaluation process. Grey literature plays an important role in the rapid and timely distribution of in-depth, recent, scientific and technical information, and also provides access to a broad range of information and often contains new ideas. Research that is not published in journals but available in other formats (such as reports, theses or conference proceedings) is often more detailed, more recent and sometimes more rapidly disseminated. Due to the competitive and time consuming nature of publishing in peer-reviewed academic journals, some research may never make into journals and would, therefore, be inaccessible to interested parties without the grey literature. We will present possible ways of increasing the visibility of grey literature repositories, their inclusion in open access databases, and how to connect these institutional grey literature repositories with current research information systems.
Abstract: The open access principle requires that scientific information be made widely and readily available to society. Defined in 2003 as a “comprehensive source of human knowledge and cultural heritage that has been approved by the scientific community”, open access implies that content be openly accessible and this needs the active commitment of each and every individual producer of scientific knowledge. Yet, in spite of the growing success of the open access initiative, a significant part of scientific and technical information remains unavailable on the web or circulates with restrictions. Even in institutional repositories (IRs) created to provide access to the scientific output of an academic institution, more or less important sectors of the scientific production are missing. This is because of lack of awareness, embargo, deposit of metadata without full text, confidential content etc. This problem concerns in particular electronic theses and dissertations (ETDs) that are disseminated with different status – some are freely available, others are under embargo, confidential, restricted to campus access (encrypted or not) or not available at all. While other papers may be available through alternative channels (journals, monographs etc.), ETDs most often are not. Our paper describes a new and unexpected effect of the development of digital libraries and open access, as a paradoxical practice of hiding information from the scientific community and society, while partly sharing it with a restricted population (campus). The study builds on a review of recent papers on ETDs in IRs and evaluates the availability of ETDs in a small panel of European and American academic IRs and networks. It provides empirical evidence on the reality of restricted access and proposes a model of independent variables affecting decisions on embargo and on-campus access, together with a table of different degrees of (non) open access to ETDs in IRs. The paper builds on a study conducted in Lille between January and April 2013 (Schöpfel & Prost 2013) and contributes to a French-German survey on ETD embargoes carried out by the Institute for Science Networking at the University of Oldenburg and the University of Lille.
Abstract: Manifold rethinks the print model of scholarly publishing by offering an open-source platform where authors and publishers can produce iterative texts, powerful annotation tools, rich media support, and robust community dialogue. One aspect of iterative publishing is producing ‘grey literature’ texts. At the University of Minnesota Press, the Forerunners series offers authors a space to publish their creative, speculative thought quickly and accessibly. This allows authors to engage with the expertise of a university press at a much earlier stage than usual. In this piece, the authors discuss how this process affects the acquisitions and production workflows, and offer Forerunners as a case study for thinking through iterative scholarship.
“After a month of intense conversations and negotiations, the Senate Homeland Security and Governmental Affairs Committee (HSGAC) will bring the ‘Fair Access to Science and Technology Research (FASTR) Act’ up for mark-up on Wednesday, July 29th. The language that will be considered is an amended version of FASTR, officially known as the ‘Johnson-Carper Substitute Amendment,’ which was officially filed by the HSGAC leadership late on Friday afternoon, per committee rules. There are two major changes from the original bill language to be particularly aware of. Specifically, the amendment Replaces the six month embargo period with ‘no later than 12 months, but preferably sooner’ as anticipated; and Provides a mechanism for stakeholders to petition federal agencies to ‘adjust’ the embargo period if the12 months does not serve ‘the public, industries, and the scientific community.’ We understand that these modifications were made in order accomplish a number of things: Satisfy the requirement of a number of Members of HSGAC that the language more closely track that of the OSTP Directive; Meet the preference of the major U.S. higher education associations for a maximum 12 month embargo; Ensure that, for the first time, a number of scientific societies will drop their opposition for the bill; and Ensure that any petition process an agency may enable is focused on serving the interests of the public and the scientific community …”
“Impact is multi-dimensional, the routes by which impact occur are different across disciplines and sectors, and impact changes over time. Jane Tinkler argues that if institutions like HEFCE specify a narrow set of impact metrics, more harm than good would come to universities forced to limit their understanding of how research is making a difference. But qualitative and quantitative indicators continue to be an incredible source of learning for how impact works in each of our disciplines, locations or sectors.”
“Open access for monographs and book chapters is a relatively new area of publishing, and there are many ways of approaching it. With this in mind, a recent publication from the Wellcome Trust aims to provide some guidance for publishers to consider when developing policies and processes for open access books. The Wellcome Trust recognises that implementation around publishing monographs and book chapters open access is in flux, and invites publishers to email Cecy Marden at firstname.lastname@example.org with any suggestions for further guidance that would be useful to include in this document. ‘Open Access Monographs and Book Chapters: A practical guide for publishers’ is available to download as a pdf from the Wellcome Trust website.”