Automating repository workflows with Orpheus, an Open Source database of journals and publishers

Abstract:  Repository management relies on knowledge of numerous attributes of academic journals, such as revenue model (subscription, hybrid or fully Open Access), self-archiving policies, licences, contacts for queries and article processing charges (APCs). While datasets collating some of this information are helpful to repository administrators, most cover only one or few of those attributes (e.g., APC price lists from publishers), do not provide APIs or their API responses are not machine readable (self-archiving policies from RoMEO), or are not updated very often (licences and APCs from DOAJ). As a result, most repositories still rely on administrative staff looking up and entering required attributes manually. To solve this problem and increase automation of tasks performed by the Cambridge repository team, I developed Orpheus, a database of academic journals/publishers written in Django. Orpheus was recently integrated with our DSpace repository Apollo and auxiliary systems via its RESTful API, enabling embargo periods to be automatically applied to deposited articles and streamlining the process of advising researchers on payments, licences and compliance to funders’ Open Access policies. Orpheus is Open Source (https://github.com/osc-cam/orpheus) and may be easily expanded or tailored to meet the particular needs of other repositories and Scholarly Communication services.

Self-Archiving Email Templates

Authors not responding to your emails to self-archive in your institutional repository, or just getting started? Our tried and tested templates are here to help get authors enthusiastic and educated about self-archiving. There’s one template for every situation, and each template is ready to use, backed up with performance data, and designed by experimentation and experience….”

New tool and dataset make permissions checking easier, faster, and clearer for libraries.

“Together with librarians, we’re building a new way to perform permissions checking that is backed by a modern approach and informed by a decade of experience and open, community-editable, machine-readable data. Today, we’re releasing a prototype of that system, a bulk automated permissions checker (and its data), which is specialized for use during mediated deposit and en masse outreach and built to check hundreds of articles and journals in seconds. It returns comprehensive permissions information, along with complete article metadata and links to open access versions. Try the tool today at: openaccessbutton.org/permissions. …”

ShareYourPaper.org

“Sharing should be simple. With shareyourpaper.org, we’ll make sure that deposit into any repository is just that. We’re building a workflow that removes barriers we’ve seen after asking thousands of authors to self-archive, as well as easily upgrades the deposit workflow in thousands of repositories. For libraries, shareyourpaper.org helps you fill your repository by offering the simplest possible deposit workflow for authors, while saving you time and requiring no migrations or upgrades to your current repository….”

Building shareyourpaper.org to make self-archiving the simplest way to increase a paper’s impact.

“Self-archiving needs to be simpler to unleash its power as an equitable route to open access. Yet, it’s too hard for individual repositories to overhaul their existing user experience. We’re building shareyourpaper.org to transform deposit from an often complicated, time-consuming process into one that’s possible in just a few clicks, for any repository without the need for complex integrations. Shareyourpaper.org is a tool that automates the deposit workflow?—?metadata entry, permissions and version checking?—?to require only the single manual step of uploading the paper itself. Libraries looking to fill their repositories can learn more and help us build the tool by signing up….

Late this year, we plan to launch shareyourpaper.org for anyone, everywhere, to deposit wherever they are in the publishing process. It’ll be free, built on open-source code, community-curated open data, simple documented APIs, library values, and resources that enable others to do even better. If you’d like to learn more or contribute in any way, please express your interest.…”

Depositing and reporting of reagents: Accelerating open and reproducible science. | The Official PLOS Blog

Centralized depositing of materials advances science in so many ways. It saves authors the time and burden of shipping requested materials. Researchers who request from repositories save time by not having to recreate reagents or wait months or years to receive samples. Many scientists have been on the receiving end of a request that was filled by an incorrect or degraded sample, which further delays research. Repositories like the ones recommended by PLOS handle the logistics of material requests, letting the scientists focus on what’s important: doing research….

By encouraging authors to deposit materials at the time of publication, journals will help accelerate research through timely distribution and accurate identification of reagents. Biological repositories exist to serve the scientific community. Take Addgene’s involvement in the explosive advancement of CRISPR research. Since 2012, over 8,400 CRISPR plasmids have been deposited and Addgene has distributed over 144,000 CRISPR plasmids worldwide, enabling researchers to share, modify, and improve this game-changing molecular tool. It is a prime example of the positive impact that biological repositories are making on research….”

UW Faculty Senate votes to support UW Libraries bargaining and licensing priorities in scholarly journal subscription negotiations — UW Libraries

On May 16, the UW Faculty Senate voted unanimously to approve a Class C Resolution expressing its support for the UW Libraries Licensing Principles and bargaining priorities in upcoming journal package negotiations with major journal publishers. The legislation, sponsored by the Faculty Council on University Libraries, endorses the Libraries’ negotiation and licensing priorities and voices support for:

  • Bringing down subscription costs and increases to a sustainable level that will not imperil other collection and service needs
  • Ending non-disclosure agreements to allow the Libraries to disclose their contractual terms and permit greater market transparency
  • Allowing interlibrary loan to facilitate resource sharing
  • Protecting the rights of users to share articles with students and colleagues
  • Ensuring the privacy and data security of all users
  • Protecting the ability of students and researchers to continue to access journals and articles
  • Supporting the University’s Open Access policies by allowing re-use and embargo-free deposit rights and protecting researchers’ copyright in their own research
  • Enabling greater market flexibility and responsiveness by negotiating contracts on a 3-year basis
  • Providing equitable service and access to information for all our library users….”

Is there a place for a Subscription Journal in an Open Access world?

“At the Annual Meeting of the Society for Scholarly Publishing (SSP) in San Diego later this month [30 May, 2 p.m.] I will assert that yes, a subscription journal can continue its subscription business-model while effectively accelerating the transition of their discipline to Open Access—but only in the right circumstances, and only if a publisher adopts what I call “Maximum Dissemination” of the authors’ work, including elimination of its paywall….

Accepting an author’s final accepted manuscript (post peer-review) is the ideal point at which the publisher could take on the mantle of providing maximum dissemination of the author’s work.

Imagine at that point that a publisher informs the author as follows:

 

  • Congratulations. Your article “xxxxx” has now passed peer-review and has been accepted for publication in the Journal of yyy.
  • Part of our commitment to you is that we will seek maximum dissemination of your work, both the published version that we will now be preparing and your Author’s Accepted Manuscript (post peer-review) for those who do not yet subscribe to the Journal of yyy.
  • Upon publication of our published version we will archive your accepted manuscript in an Open Repository that meets all the requirements of sustainable accessibility. If you have a preference for which Open Repository, you’d like it submitted to, please check the appropriate box(s) below:
  • {The author’s home institution Institutional Repository}
  • {An Open Repository used by many in this particular discipline.}
  • {A National Repository used by scholars in the scholar’s home country.}
  • {etc.}…”