Establishing and promoting an institutional repository and research information management system | Emerald Insight

Abstract:  Purpose

The purpose of this paper is to share the experiences and to highlight lessons learned from the establishment of the institutional repository (IR) while collaborating in a state-wide initiative to showcase the scholarly output of New Jersey researchers.



The authors discuss how they used the case study method to collaborate with multiple stakeholders from across their university to establish an IR to support the University’s vision plan.



The authors found through strong relationship building and consistent outreach that they could launch a successful IR while enhancing the scholarly profile of their university faculty.

Advancing Open: Views from Scholarly Communications Practitioners

“Discussion focused on five key themes that had been determined following preevent consultation with the open scholarship community: ? Open Policy (institutional, regional, national, and international policies) ? Open Workflow and Operations (e.g. day-to-day open scholarship work) ? Open Technology (software and/or infrastructure that supports open scholarship) ? The Human Element — Open People (diversity and inclusion, workload, and community support) ? Open Outreach (open scholarship advocacy)…

Areas of focus: 1. Explore a national approach to institutional repositories similar to what has been established for research data as exemplified by the Portage Network initiative. 2. Advocate for federal funding to support shared infrastructure, discoverability and interoperability of institutional repositories. Include small post-secondary institutions in this conversation to determine their capacity to be active participants in, and supporters of, developing this infrastructure. 3. Convene a group of interested and knowledgeable individuals to develop guidelines, toolkits, and workshops to inform scholarly communications practitioners on best practices to decolonize open scholarship and ensure that Traditional Knowledge is served appropriately. This work must be done collaboratively and driven by the expressed needs of Indigenous Peoples and communities and in constant, persistent consultation. 4. Bring together key stakeholders (libraries, scholarly communications practitioners, researchers, funders) to develop a Made in Canada plan for open scholarship in order to build a community-led, non-commercial scholarly communications ecosystem. 5. Convene a wide variety of low-cost and free training opportunities for library staff to help develop scholarly communications skills, with particular emphasis on advocacy and policy approaches to changing institutional culture toward open scholarship, as well as the development of technical skills. 6. Open a dialogue on the role and scope of scholarly communications work. Expand the conversation beyond scholarly communications practitioners to include library staff in resources, collections, liaison roles, copyright, archives, and IT specialties. 7. Devote institutional funds to collaborative open scholarship efforts (regional and national) and bring leaders and practitioners together in these efforts. Prioritize cross-institution resource, expertise and knowledge-sharing. 8. Invigorate the discussion on transitioning funding from supporting traditional collections development to supporting open scholarship — and open collections — at our academic institutions 9. Further nurture the scholarly communications community of practice to foster the exchange of ideas and professional development to support practitioners in the expanding range of open scholarship endeavors. 10. Ensure equity, diversity, and inclusion form the foundation of any future open scholarship initiatives, systems, and developments….”

British Library Shared Research Repository launched in beta – Living Knowledge blog

“The Shared Repository, currently a beta service, brings together the openly available research outputs produced by staff and research associates of six cultural and heritage organisations: the British Library; the British Museum; MOLA (Museum of London Archaeology); National Museums Scotland; Royal Botanic Gardens, Kew; and Tate. Each partner has their own repository and is responsible for their own content, but users can also explore the combined content using the shared search from the homepage. Articles, book chapters, datasets, exhibition texts, conference presentations, blogs and many more types of our research are now discoverable and downloadable by researchers worldwide. The repository currently holds just a selection of outputs to give a flavour of our research activities, with many more to be added in the coming months….”


“From November 2018 – April 2019, LIBSENSE conducted workshops in each of the three major regions in Africa bringing the library and NREN communities together to define a shared agenda for progressing open science and open access in these regions. Each workshop, which contributed to priority setting in each region, also built upon the outcomes of preceding discussions.

To date, there have already been several concrete outcomes of the LIBSENSE initiative, including:

Terms of Reference for NREN-Library collaboration in African countries
Metadata guidelines for repositories

Plans for a regional repository hosting service

National and institutional policy templates

LIBSENSE will continue to assist countries and regions in Africa to undertake new activities and act as a forum for information exchange across the continent and amongst the different stakeholder communities….”

SONAR (Swiss Open Access Repository)

SONAR is a future archive of scholarly publications. It intends to collect, promote and preserve the publications of authors affiliated with Swiss public research institutions….

It will act as an aggregator, by bringing together the content and metadata of existing platforms and servers, including the institutional repositories (IR) of Swiss Higher Education Institutions, as well as international subject repositories. It will also operate as a content disseminator: both to Swiss IRs and to the Web at large, namely to search engines of scholarly literature such as Google Scholar and Microsoft Academic.

Besides the automated harvesting service, interested Swiss Higher Education Institutions will be able to subscribe to an outsourced institutional repository service, allowing their authors to directly deposit publications in SONAR.

SONAR will contribute to the Swiss national Open Access strategy and its action plan, lead by swissuniversities….”

Open research hub | Jisc

“UK research funders and good open scholarship practice requires universities to make sure their digital research outputs are managed, preserved and accessible. 

In response to this we developed open research hub, a fully-managed and interoperable research data platform that specifically meets the needs of UK higher education institutions (HEIs)….

Built in partnership with the UK research sector, open research hub can:

  • Allow you to manage all digital research outputs in one place
  • Help you meet funder policy compliance
  • Support good research practice and the open scholarship (FAIR) agenda
  • Enable your institution to boost and track the impact of all its research
  • Offer secure data storage and management  
  • Save institutions time and money as a national, fully managed shared service
  • Handle the integration of different systems and services for you
  • Archive and preserve research data and other digital objects
  • Scale to your needs…”

Opening Science with Institutional Repository: A Case Study of Vilnius University Library

Abstract:  The future strategies for opening science have become important to libraries which serve scientific institutions by providing institutional repository infrastructures and services. Vilnius University Library provides such an infrastructure for Vilnius University, which is the biggest higher education institution in Lithuania (with more than 20,200 students, 1,330 academic staff members, and 450 researchers ), and manages services and infrastructure of the national open access repository eLABa and the national open access data archive MIDAS. As the new platforms of these repositories began operating in the beginning of 2015, new policies and routines for organizing work with scientific publications and data had to be implemented. This meant new roles for the Library and librarians, too. The University Senate approved the new Regulations of the Library on 13 June 2017 with the task to develop the scholarly communication tools dedicated to sustaining open access to information and open science. Thus, Vilnius University Library performs the leading role in opening science by providing strategic insights and solutions for development of services dedicated to researchers, students and the public in Lithuania. As it was not presented properly at the international level before, this article presents the case of Vilnius University Library which actively cooperates with other Lithuanian academic institutions, works in creating and coordinating policies, conducts research on the improvements and services of eLABa and MIDAS, and suggests and implements the integral solutions for opening science.

Shared research repository announcement – The British Library

“The British Library, working with a group of cultural and memory organisations, is piloting a shared repository service for research content built on an open source platform. The repository aims to increase the visibility and impact of research outputs, making the knowledge generated by cultural institutions easier to explore and use for new research.

The Library has appointed open access publisher Ubiquity Press to build the pilot repository. It will initially be populated with research outputs produced by the project’s partners, the British Museum, Tate, National Museums Scotland and MOLA (Museum of London Archaeology), as well as the British Library’s own open research content….

The repository will be built using Samvera Hyku, a new, rapidly developing open source repository software in which multitenancy is a key feature. Hyku – developed initially in response to a call by the Institute of Museum and Library Services for a National Digital Platform – has a global developer community behind it who have made huge progress in a relatively short time….