In 2018, the Data and Scholarly Communication Services Unit (DSCS) at the University of Colorado Boulder began implementing two open access (OA) policy workflows with the aim of increasing content in the institutional repository CU Scholar, expanding awareness of the campus OA policy that was passed in 2015, and decreasing the burden on researchers for participation in the policy. DSCS leveraged collaborative relationships with other library departments and campus units in order to mobilize the data, infrastructure, procedures, and documentation to execute these workflows. The Directory of Open Access Journals (DOAJ) workflow identifies existing open access publications by CU Boulder faculty and mediates deposit in order to make them available in CU Scholar. The liaison outreach workflow partners with liaison librarians to request from faculty preprints and author’s final manuscripts of publications in which the publisher version may have copyright restrictions. At present, the DOAJ workflow has resulted in 754 articles deposited in CU Scholar, and the liaison outreach workflow has resulted in 91 articles deposited. Each of these workflows pose challenges that have required flexibility, experimentation, and clear communication between stakeholders. This case study, which includes detailed descriptions of both open access policy workflows, initial results, and plans for future implementation, may serve as a guide for other institutions wishing to adopt and/or adapt institutional repository workflows and forge collaborative relationships to further open access initiatives in their local context.
Abstract: The presentation describes a number of examples of innovative workflows around the management of Article Processing Charges (APCs) as implemented at the University of Strathclyde Library. It’s argued that a certain creativity may be applied to the area of institutional APC management with the two-fold purpose of (i) extending the funding eligibility beyond the default coverage provided by the RCUK and COAF block grants and (ii) paying lower APC fees whenever possible. The background strategy is to build a relation of trust with as many researchers as possible that will make it easier for them to remain aware of the need to meet the (Green) Open Access policy requirements. It’s also argued that there could be significant benefits to be reaped from the extension into this APC management area of the current cross-institutional collaboration within the Open Access Scotland Group.
“In 2016 the Public Knowledge Project (PKP), the Collaborative Knowledge Foundation (CoKo), SciELO and Érudit partnered to form a consortium committed to supporting and integrating Substance. In July 2017 eLife joined as well. The idea of the consortium is to create a common-pool resource whose development is driven by community needs. Everybody is invited to join! PKP’s Juan Pablo Alperin described the need for this consortium: “We recognize that web-based multi-party editing of structured documents is needed in the authoring, editing, and production workflows of knowledge creation, and believe that we can best ensure Substance serves all these needs by coming together to support them. We hope that by making this commitment, others will recognize that there is more to gain from jointly supporting Substance’s work rather than building local or custom solutions that cannot easily be used by others.” …”
“CREDIT is a cloud-enabled SaaS tool for data management to provide an opportunity to authors to register their Additional Research Outputs(AROs) reflecting RAW, REPEAT & NULL/NEGATIVE entities generated at various stages of research workflow to ensure their reusability & gaining credit. Hence contributing towards enriching research articles & reproducible science. CREDIT framework & interface is developed on FAIR data principles….The appearance of these badges happens dynamically, hence creates a possibility that the metrics around the data, when readers engage with it would be fed back to the main published article in real-time (accessible via the badge – Enhancing Discoverability and also giving credits to Authors). And in the near-future we also have plans to roll out Badges that can be embedded in PDF articles….”